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Event Planning Checklist

Students looking at event logistics

Home Campus Life Student Engagement and Leadership Student Activities and Programs Student Organization Resources Event Planning Event Planning Checklist
Campus Life
  • Meet with Student Activities
    Email Dr. Ulmer at lulmer@wlu.edu to set up a meeting.
  • Submit contract
    Email contract to Dr. Ulmer for review at least three weeks before the event.
  • 25Live reservation
    Visit the ITS to learn more about room reservations.
  • Submit Event Form
    Visit the Event Planning webpage to learn more and access the Event Form. 
  • Buy supplies
    Use EC credit card and save receipts.
  • Request Swipe Machine
    Request a Swipe Machine from the .
  • Submit Facilities Work Order
    Submit a Work Order with .
  • Catering reservation
    Reserve catering through .
  • Amplified Sound Permit
    Visit Lexington Police Department at 11 Fuller Street.
  • Advertise the event
    Tag wlu_studentactivities on Instagram or email Dr. Ulmer for advertisement in the newsletter.

*This is a guide, please disregard what does not apply to your event.